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Document Scanning: Back Up Your Important Records

Introducing BiSscan™ – Document scanning at its sharpest.

We offer document scanning at our location or yours. Our associates are experts at scanning. Before we begin any job, we study, analyze, and recommend options for a winning outcome for your needs.

Our proprietary technology scans your hard copy records, creating digital files that are easy to store and retrieve. No more rummaging through file cabinets or boxes; no more copying or faxing duplicates between multiple departments or locations; no more lost or damaged documents; and no more headaches.

 

BiS document scanning is all about saving you time, money, and worry.

  • Your authorized employees enjoy immediate and concurrent access to scanned documents within or across different areas of your company (for example, HR or Accounting Departments)
  • Automatically prevent costly misfiling, loss, damage, or theft of critical business records
  • Reduce expenses by eliminating copying, faxing, and filing of hard-copy materials
  • Scan-on-Demand lets you scan records as you need them, and sends them via the internet or email
  • Save physical storage space with the digital back-file conversion of less frequently needed documents

Document imagining makes sense for your business.

  • Faster disaster recovery
  • Instant document access via the Internet
  • Concurrent file availability across/within departments or office locations
  • Centrally stored documents are easy to find
  • Documents can be scheduled for regulated review & disposal
  • Automated notifications can be easily programmed (e.g. lease, or insurance policy status)
  • Greater cost-efficiency and security

Scanned documents at a quality even lawyers will love.

According to the Uniform Electronic Transaction Act (UETA), electronic records and signatures are as legal as paper and physical signatures in 47 states. Learn more here.

Start Scanning Today

 

Document Scanning for Accountants

Turn Accounts Payable into Accounts Manageable

Invoices, quotes, bills of lading, purchase and change orders… With so many important documents to process and coordinate between departments, loss or misfiling is a frequent risk. Document scanning for accountants converts those documents into digital files that can be stored and accessed securely and quickly, which lets you focus on paperwork, not a paper chase.

The BiS4AP System for Accounts Payable Document Scanning

Your accounting documents are scanned as we receive them, then indexed and stored digitally on a secure dedicated internet server, where your authorized employees can access them instantly. The System carefully analyzes your accounts payable workflow and electronically routes the right documents to the right people faster and more efficiently than paper can be handled.

6 Benefits of Document Scanning:

  1. Documents are electronically sent to the right person for appropriate action, and “what if” logic ensures that no deadlines are missed for validating payments, taking “early pay” discounts, etc. Reviewers can attach electronic “post-it” notes to the unalterable images.
  2. Accessing documents is virtually instantaneous because documents are concurrently available across multiple locations, and because indexing and storage in a central location make documents easily attainable.
  3. Records can be accessed in a variety of ways based on their indexing – by time period, location, vendor, recipient, end-use, etc. BiS4AP creates a relational database which speeds up reporting and analysis.
  4. Scanned Documents are secure but instantly available to any authorized person with an Internet connection.
  5. It is impossible for scanned documents to be lost or misfiled.
  6. Eliminate bulky paper records storage. Hard copies are disposed of after a designated period of time and one-click purging can be scheduled based on the legal or required retention periods for various documents.

More Reasons to Embrace Document Scanning

You can imagine how vast and complex accounting is for the Department of Defense. According to a 2006 study, the DOD concluded that document imaging is a powerful weapon for the paper battles that any organization – big or small – faces daily. Learn more here.

In “civilian” terms, Accounting Best Practices, author Steven Bragg says:

When accounting files are sent to the archives at the end of the year, the portion taken up by the accounts payable documents usually exceeds that of all other documents combined. For some companies with voluminous accounts payable files, it is a major expense to remove all the paperwork, box it up and identify it, and ship it off to a warehouse from which it must be recalled occasionally for various tasks. Digitizing the documents is a means of avoiding the expense of archiving.

I’m ready to start scanning my documents

 

Secure Document Scanning for HR

“HR” Also Stands for “Hundreds of Records.”

Even thousands or more! And almost all are proprietary: I-9s, performance reviews, training logs, status reports, background checks, etc. Even if not needed frequently, you know how important it is that these documents are secure yet accessible on a moment’s notice. So digitally imaged documents can be another kind of HR: Helpful and Reliable.

The BiS4HR System for Human Resources Document Scanning

We scan your HR documents as we receive them, then index and store them digitally on a secure dedicated internet server, where your authorized employees can access them instantly. The System carefully analyzes your HR processes and electronically routes the right documents to the right people faster and more efficiently than paper can be handled.

What BiS4HR Offers:

  1. Documents are electronically sent to the right person for appropriate action (review, validation, reporting, etc.). Reviewers can attach electronic “post-it” notes to the unalterable images.
  2. Accessing documents is virtually instantaneous because documents are concurrently available across multiple locations and because indexing and storage in a central location make documents easily findable.
  3. Records can be accessed in a variety of ways based on their indexing—by date, location, employee, function, department, type of document, etc. BiS4HR creates a relational database which speeds up reporting and analysis.
  4. Scanned Documents are secure but instantly available to any authorized person with an Internet connection.
  5. It is impossible for scanned documents to be lost or misfiled.
  6. Eliminate bulky paper records storage. Hard copies are disposed of after a designated period of time, and one-click purging can be scheduled based on the legal or required retention periods for various documents.
I’d like to start scanning my documents

What Our Customers Are Saying

July 24, 2017
    

“BiS has been a UC supplier since 1997 so I knew I could rely on their integrity.”

Ron Cushing, International Student Services at UC


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